Microsoft Lync: On-Premise or Cloud-Based Video Conferencing Deployment

So you’ve made the decision to go with Microsoft Lync to solve your communications-based needs. Good choice, but there are still plenty more decisions ahead! When planning for MS Lync, the first thing you need to decide on is how you are going to deploy it – on-premise or in the cloud.


On-premise video conferencing solutions provide ultimate flexibility in configuring, customising, and operating your deployment, and servers are installed onsite and maintained by your organisation. An on-premise deployment provides you with the full range of Lync features.

Cloud based video conferencing

Cloud based video conferencing solutions on the other hand are designed for organisations that want the cost and agility benefits of cloud-based instant messaging, presence, and meetings while still enjoying the business-class capabilities of Lync Server. Unlike on-premise, the required server infrastructure is deployed and maintained by Microsoft, who also handle ongoing maintenance, patches, and upgrades.

How to choose

First off, some features available in an on-premise deployment are not available in the cloud.

Each solution has its own advantages and different businesses will benefit from different aspects of either one.  Deciding what your communications needs are and which MS Lync package is right for your organisation is ultimately up to you, but we’re here to help you narrow it down.

Here are some of the factors you will need to consider when making the decision whether to go with an on-premise or cloud-based solution:

  1. Total Cost of Ownership
  2. Opex vs. Capex
  3. Assets
  4. Business continuity
  5. Connectivity
  6. Flexibility
  7. Data protection
  8. Good standing
  9. Tipping point
  10. Evaluation

These are just a few of the things to think about – for a complete rundown of how to choose between cloud and on-premise solutions, here are the top 10 questions you should consider.

Videocall is a Microsoft Silver Partner in the Communications Competency. We have demonstrated experience and expertise in planning and deploying Lync Environments and Unified Communications solutions.

If you would like to review our customer references in this area, or need more help to decide whether an on-premise or a cloud based video communications platform is best suited to meeting your needs, please contact Videocall on +44(0)1276 706706 or go to

Image courtesy of Polycom